Job Opportunities

Full-Time | Mulgrave Head OfficeAqua Metro is seeking a detail-oriented Proposals Administrator to lead our tender and proposal process from start to finish. This is your opportunity to play a pivotal role in securing major projects by crafting compelling, compliant submissions that showcase our competitive edge.About the RoleAs our Proposals Administrator, you'll manage the complete proposal lifecycle—co-ordinating bid teams, interpreting RFPs, and producing high-quality tender responses that align with client requirements and our company values. You'll be the central point of contact, working across Engineering, Estimating, Operations, and People & Culture to gather content, develop winning narratives, and ensure every submission is delivered on time and to the highest standard.Key ResponsibilitiesWrite, edit, design and format tender responses with clarity and consistencyCreate compelling graphics using InDesign and CanvaCollaborate with subject matter experts and technical teams to develop accurate, tailored contentMaintain and manage our central library of templates, case studies, and supporting documentationDevelop storyboards, win themes, and bid strategiesReview tender documentation (RFIs, RFPs, EOIs) to identify key requirements and deliverablesCollate supporting documents including insurance certificates, procedures, ISO certifications, and safety documentationEnsure all submissions meet quality, technical, legal, and compliance standardsEssential RequirementsBachelor's degree in Graphic Design, Communications, Engineering or equivalent experience1-2 years' experience in proposals, tendering, or similar role (industry experience preferred)Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)Graphic design skills using Canva and/or Adobe SuiteExceptional attention to detail with strong editing and formatting capabilitiesProven ability to manage multiple deadlines in a fast-paced environmentExcellent written and verbal communication skillsAbility to work autonomously while being a collaborative team playerDemonstrated discretion when handling sensitive and confidential informationWhat We're Looking ForWe need someone who thrives under pressure, takes accountability, and consistently delivers excellence. You'll be organised, deadline-driven, and skilled at building positive relationships with internal and external stakeholders. Your ability to transform technical information into persuasive, client-focused content will be crucial to our success.If you're ready to make an impact and help us win the projects that matter, apply today. (REF:1270275)Saunders International is an equal opportunity employer committed to creating an inclusive workplace for all. AUD Mulgrave 3170

Proposals Administrator

Full-Time | Mulgrave Head Office

Aqua Metro is seeking a detail-oriented Proposals Administrator to lead our tender and proposal process from start to finish. This is your opportunity to play a pivotal role in securing major projects by crafting compelling, compliant submissions that showcase our competitive edge.

About the Role

As our Proposals Administrator, you'll manage the complete proposal lifecycle—co-ordinating bid teams, interpreting RFPs, and producing high-quality tender responses that align with client requirements and our company values. You'll be the central point of contact, working across Engineering, Estimating, Operations, and People & Culture to gather content, develop winning narratives, and ensure every submission is delivered on time and to the highest standard.

Key Responsibilities

  • Write, edit, design and format tender responses with clarity and consistency
  • Create compelling graphics using InDesign and Canva
  • Collaborate with subject matter experts and technical teams to develop accurate, tailored content
  • Maintain and manage our central library of templates, case studies, and supporting documentation
  • Develop storyboards, win themes, and bid strategies
  • Review tender documentation (RFIs, RFPs, EOIs) to identify key requirements and deliverables
  • Collate supporting documents including insurance certificates, procedures, ISO certifications, and safety documentation
  • Ensure all submissions meet quality, technical, legal, and compliance standards

Essential Requirements

  • Bachelor's degree in Graphic Design, Communications, Engineering or equivalent experience
  • 1-2 years' experience in proposals, tendering, or similar role (industry experience preferred)
  • Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)
  • Graphic design skills using Canva and/or Adobe Suite
  • Exceptional attention to detail with strong editing and formatting capabilities
  • Proven ability to manage multiple deadlines in a fast-paced environment
  • Excellent written and verbal communication skills
  • Ability to work autonomously while being a collaborative team player
  • Demonstrated discretion when handling sensitive and confidential information

What We're Looking For

We need someone who thrives under pressure, takes accountability, and consistently delivers excellence. You'll be organised, deadline-driven, and skilled at building positive relationships with internal and external stakeholders. Your ability to transform technical information into persuasive, client-focused content will be crucial to our success.

If you're ready to make an impact and help us win the projects that matter, apply today. (REF:1270275)

Saunders International is an equal opportunity employer committed to creating an inclusive workplace for all.